IA-05

Engagement Planning Kit

Plan each engagement: scope, risks, fraud, time budget and the document request list.

8 templates
Arabic + English
Excel 2016 or later
All engagements

Inside the kit

302 Engagement Risk Assessment — Real images of the files, with a fictional worked example. Select any image to view it at full size.

301 Engagement Planning Memorandum — Real images of the files, with a fictional worked example. Select any image to view it at full size.

What this kit solves

An engagement that starts without a written scope, a time budget and a clear request list runs late in fieldwork and over its hours. This kit provides eight planning papers: the planning memorandum (301) with objectives, scope, approach and timetable; the engagement risk assessment (302) and fraud risk assessment (30201); the time budget (303); the notification letter (304); the PBC request list (305); opening meeting minutes (306); and the use of experts and specialists (307). Each template includes a filled example for Al Rawasi Trading Company. The templates include a note on testing the whistleblowing mechanism as part of fraud risk in listed companies (CMA).

What your file holds afterwards

A planning memorandum (301) setting objectives, scope, period, approach, team and timetable
An engagement risk assessment (302) and fraud scenarios mapped to the controls that address them (30201)
A time budget in hours by phase and team member (303)
A notification letter (304) and opening meeting minutes (306) recording what was agreed with management
A PBC list (305) with owner and date received for each document, and an assessment of any expert used (307)

How to use it

Set objectives and scope in 301, and assess risks in 302 and 30201.
Budget hours in 303 and assess any need for an expert in 307.
Send the notification letter 304 and the PBC list 305 to the auditee.
Minute the opening meeting in 306 and track documents received in 305.

Who it is for

Audit firms and in-house internal audit departments at the start of each engagement in the annual plan, before fieldwork.

What is in the kit

Code	Paper	Format	What you get	Reference
301	Engagement Planning MemorandumReference: 13.3	Word	Template + worked exampleTemplate + example	13.3
302	Engagement Risk AssessmentReference: 13.2	Excel	Template + worked exampleTemplate + example	13.2
30201	Fraud Risk AssessmentReference: 13.2	Excel	Template + worked exampleTemplate + example	13.2
303	Engagement Time BudgetReference: 13.5	Excel	Template + worked exampleTemplate + example	13.5
304	Engagement Notification LetterReference: 13.1	Word	Template + worked exampleTemplate + example	13.1
305	Prepared-by-Client (PBC) Request ListReference: 14.1	Excel	Template + worked exampleTemplate + example	14.1
306	Opening Meeting MinutesReference: 13.1	Word	Template + worked exampleTemplate + example	13.1
307	Use of Experts and SpecialistsReference: 13.5, 9.5	Word	Template + worked exampleTemplate + example	13.5, 9.5

Every kit also includes a user guide (PDF and PowerPoint) and the licence terms, in Arabic and English.

IIA Global Internal Audit Standards (2024) references, with ISQM 1 and SAMA principles where they apply, as given in the guide. References are for cross-referencing and do not imply IIA endorsement.

Where it sits in the audit cycle

000File AdministrationIA-01
100Acceptance, Engagement and AdministrationIA-02
200Permanent and Annual FileIA-03 IA-04
300Engagement PlanningIA-05 IA-08
400Process Understanding and Control AssessmentIA-06 IA-08
500Testing and FieldworkIA-07 IA-08
600FindingsIA-09
700Reporting and Follow-upIA-09 IA-10
800Advisory EngagementsReplaces 400–700 on advisory engagementsIA-11
900Quality Review and File ClosureIA-12

Sector notes inside the templates

Listed companies — Capital Market Authority (CMA)
A mechanism for employees to raise concerns confidentially, with independent investigation (Corporate Governance Regulations — Audit Committee duties)

The affected templates carry a short line for each requirement with its reference. Check the official text of each reference before relying on it; regulations change.